1. Your personal data – what is it?
Personal data relates to a living individual who can be identified from that data. Identification can be by the information alone or in conjunction with any other information in the data controller’s possession or likely to come into such possession. The processing of personal data is governed by the General Data Protection Regulation and the current Data Protection Act (the “GDPR”).
2. Who are we?
Shropshire Rural Support (“SRS”) is the data controller (contact details below). This means it decides how your personal data is processed and for what purposes.
3. How do we process your personal data?
The SRS complies with its obligations under the “GDPR” by keeping personal data up to date; by storing and destroying it securely; by not collecting or retaining excessive amounts of data; by protecting personal data from loss, misuse, unauthorised access and disclosure and by ensuring that appropriate technical measures are in place to protect personal data.
We use your personal data for the following purposes: –
- To enable us to run events and activities;
- To fundraise for charitable purposes;
- To manage our volunteers;
- To maintain our own accounts and records (including the processing of gift aid applications);
- To inform you of news, events, activities and services run by SRS or by others which we think may interest you
4. What is the legal basis for processing your personal data?
- Your explicit consent to us using your personal data for the purposes above.
- Processing is necessary for carrying out legal obligations;
5. Sharing your personal data
Your personal data will be treated as strictly confidential and will only be shared with SRS staff or volunteers in order to carry out the purposes above. We will only share your data with third parties with your consent.
6. How long do we keep your personal data
We keep data until we believe you no longer wish to be involved with the purposes above or you tell us you no longer want us to hold it. 2
Specifically, we retain gift aid declarations and associated paperwork for up to 6 years after the calendar year to which they relate.
7. Your rights and your personal data
Unless subject to an exemption under the GDPR, you have the following rights with respect to your personal data: –
- The right to request a copy of your personal data which SRS holds about you;
- The right to request that SRS corrects any personal data if it is found to be inaccurate or out of date;
- The right to request your personal data is erased where it is no longer necessary for SRS to retain such data;
- The right to withdraw your consent to the processing at any time
- The right to request that the data controller provide the data subject with his/her personal data and where possible, to transmit that data directly to another data controller, (known as the right to data portability), (where applicable).
- The right, where there is a dispute in relation to the accuracy or processing of your personal data, to request a restriction is placed on further processing;
- The right to object to the processing of personal data, (where applicable).
- The right to lodge a complaint with the Information Commissioners Office.
8. Further processing
If we wish to use your personal data for a new purpose, not covered by this Data Protection Notice, then we will provide you with a new notice explaining this new use prior to commencing the processing and setting out the relevant purposes and processing conditions. Where and whenever necessary, we will seek your prior consent to the new processing.
9. Contact Details
To exercise all relevant rights, queries of complaints please in the first instance contact the Chair of Shropshire Rural Support at ruth@shropshire-rural-support.org.uk or by post at Shropshire Rural Support C/O NFU Mutual Shrewsbury, Mutual House, Shrewsbury Business Park, Sitka Drive, SU2 6LG
You can contact the Information Commissioners Office on 0303 123 1113 or via email https://ico.org.uk/global/contact-us/email/ or at the Information Commissioner’s Office, Wycliffe House, Water Lane, Wilmslow, Cheshire. SK9 5AF.
Shropshire Rural Support is a charity registered in England No: 1126085
01/12/2018. 3
Shropshire Rural Support – Website disclaimer
The information contained in this website www.shropshire-rural-support.org.uk is for general information purposes only. The information is provided by Shropshire Rural Support and while we endeavour to keep the information up to date and correct, we make no representations or warranties of any kind, express or implied, about the completeness, accuracy, reliability, suitability or availability with respect to the website or the information, products, services, or related graphics contained on the website for any purpose. Any reliance you place on such information is therefore strictly at your own risk.
In no event will we be liable for any loss or damage including without limitation, indirect or consequential loss or damage, or any loss or damage whatsoever arising from loss of data or profits arising out of, or in connection with, the use of this website.
Through this website you are able to link to other websites which are not under the control of Shropshire Rural Support. We have no control over the nature, content and availability of those sites. The inclusion of any links does not necessarily imply a recommendation or endorse the views expressed within them.
Every effort is made to keep the website up and running smoothly. However, Shropshire Rural Support takes no responsibility for, and will not be liable for, the website being temporarily unavailable due to technical issues beyond our control.
Issued 01/12/2018.
